ORDINANCE NO. 240257
title
Sponsor: Director of General Services Department
Authorizing the Manager of Procurement Services to execute a one-year indefinite delivery/indefinite quantity construction contract (No. EV3019) that will exceed $1,000,000.00 with Control Service Company for the replacement, retrofit, preventative maintenance, and repair of building automation systems HVAC; and authorizing the Manager of Procurement Services to exercise the City’s five one-year renewal options, amend and extend the contracts.
body
WHEREAS, pursuant to Code of Ordinances Section 3-41(a)(2), the Manager of Procurement Services is authorized to enter into indefinite delivery/indefinite quantity construction contracts in which the term does not exceed six one-year terms and consideration does not exceed $1,000,000.00; and
WHEREAS, under the proposed contract, Control Service Company will modernize City Hall with a control upgrade of the current building automation system. The upgrade will improve operational efficiency of the HVAC systems which will improve occupant comfort and energy savings.
WHEREAS, Control Service Company will design, install, and maintain the integrity of the building automation system across city facilities with Automated Logic controls. (the “Project”); and
WHEREAS, pursuant to Code of Ordinances Section 3-41, the City Council must authorize contracts in excess of $1,000,000.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is hereby authorized to execute a one-year indefinite delivery/indefinite quantity construction contract (No. EV3019) that will exceed $1,000,000.00 with Control Service Company to provide for the replacement, retrofit, preventative maintenance, and repair of building automation systems HVAC.
Section 2. That the Manager of Procurement Services is authorized to execute contract amendments and exercise the City’s five one-year renewal options without additional Council authorization.
end
______________________________________________________
The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.
______________________________
Tammy L. Queen
Director of Finance
Approved as to form:
______________________________
James M. Brady
Assistant City Attorney