ORDINANCE NO. 251030
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Sponsor: Director of Finance Department
Authorizing the Manager of Procurement Services to execute $25,405,195.00 ten-year contract (EV3002) with Iron Brick Associates, LLC to provide the Workday SaaS enterprise resource planning (ERP) system; authorizing the Manager of Procurement Services to amend the contract and execute up to two five-year optional contract renewal terms subject to appropriation of funds; and designating requisitioning authority.
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WHEREAS, most organizations are migrating to cloud-based enterprise resource planning (ERP) platforms, the City’s current ERP system is operating on outdated software which can result in performance issues and decreased efficiency. An ERP system upgrade will provide additional benefits such as enhanced data security, automation and customer experiences, both internally and externally. An ERP system upgrade to a cloud-based platform would also offer cost savings, as vendor support often declines as software ages, and it can become expensive to maintain over time; and
WHEREAS, a citywide replacement/upgrade of our ERP system was included in the Citywide Business Plan passed by City Council on Resolution No. 240857 on October 31,2024; and
WHEREAS, City Council approved Ordinance No. 250175 on March 20, 2025, which authorized the appropriation of funds in the FY26 budget for an ERP upgrade/replacement system; and
WHEREAS, the City issued an RFP on January 23, 2023, and the evaluation committee recommends the contract be awarded to Iron Brick Associates, LLC; and
WHEREAS, Iron Brick Associates, LLC is the acquisition consultant who will provide the Workday Software-as-a-Service (SaaS) that the City selected after evaluating available solutions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to execute a $25,405,195.00 ten-year contract (EV3002) with Iron Brick Associates, LLC for the purchase of the Workday SaaS enterprise resource planning (ERP) system. A copy of the contract is on file with the Manager of Procurement Services.
Section 2. That the Director of Finance authorizes an expenditure of $2,606,650.00 from Account No. 1000-127053-619080-12WRKDYIBC to satisfy the cost of the first year of this contract. Expenditures for the remainder of the contract term are subject to annual appropriation.
Section 3. That the Manager of Procurement Services is authorized to execute up to two five-year optional renewal terms for the Iron Brick Associates, LLC without further Council approval, subject to annual appropriation.
Section 4. That the Director of Finance is hereby designated as requisitioning authority for Account No. 1000-127053-619080-12WRKDYIBC.
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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.
William Choi
Interim Director of Finance
Approved as to form:
James M. Brady
Assistant City Attorney