ORDINANCE NO. 260921
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Sponsor: Director of Finance Department
Authorizing the City Manager to expend an amount not to exceed $1,100,000.00 for the purpose of audio and video system upgrades at City Hall in the Council Chambers, 10th floor hearing room, and related production and support locations and to enter all contracts necessary for such purposes; reducing appropriations of $280,000.00 in the Capital Improvements Sales Tax Fund (3090) related to World Cup Contingency; appropriating $280,000.00 from the Capital Improvements Sales Tax Fund (3090); and recognizing this ordinance as having an accelerated effective date.
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WHEREAS, audio and video system upgrades to the 10th floor hearing room and Council Chambers are needed to improve in-person experience, modernize video broadcast equipment, expand accessibility options, and strengthen technical systems for increased stability and resilience; and
WHEREAS, the audio and video systems in the 10th floor hearing room and Council Chambers have not seen a comprehensive update in many years; and
WHEREAS, upgrading the system design, network, equipment, and configuration together will provide a more economical, compatible, effective, and stable result than patchwork repairs; and
WHEREAS, a comprehensive upgrade will be designed to serve as a strong foundation that will increase the life and reduce the expense and disruption of replacing or integrating new technology in years to come; and
WHEREAS, the Communications Division and General Services Department estimate the upgrades to cost $1.1 million; and
WHEREAS, there is $280,000.00 available in World Cup Contingency available for this purpose; and
WHEREAS, the remaining $820,000.00 can be sourced from previously appropriated GO Bond funding for City Hall Improvements; and
WHEREAS, the FY 2026-27 first quarter budget analysis has determined previously appropriated funds from GO Bonds and World Cup Contingency can be utilized for this improvement to City Hall; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the City Manager is hereby authorized to expend an amount not to exceed $1,100,000.00 for the purpose of audio and video system upgrades at City Hall in the 10th floor chambers and to enter all contracts necessary for such purposes using previously appropriated funds in Account No. 3090-078027-B-07P27021 and the remainder from Account Nos. AL-3726-078027-B-07000175 and AL-3727-078027-B-07000175.
Section 2. That the appropriation in the following account of the Capital Improvements Fund, Fund No. 3090, is hereby reduced by the following amount:
27-3090-101196-B World Cup Contingency $280,000.00
Section 3. That the sum $280,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Capital Improvements Fund, Fund No. 3090, to the following account:
27-3090-078027-B-07P27021 AV Updgrades-10th/26th Chamber $280,000.00
Section 4. That this ordinance relating to the appropriation of money is recognized as an ordinance with an accelerated effective date as provided by Section 503(a)(3)(C) of the City Charter and shall take effect in accordance with Section 503, City Charter.
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I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.
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Brenton Siverly
Director of Finance
Approved as to form:
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Samuel Miller
Associate City Attorney