ORDINANCE NO. 250830
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Sponsor: Director of General Services Department
Authorizing the Manager of Procurement Services to execute a term and supply contract (EV4024) that will exceed $1,000,000.00 with Frazier Energy, LLC dba Frazier Oil Company to supply fuel (Gasoline, Alternative, Diesel, kerosene products) and provide other related services for the City’s fleet locations; authorizing the Manager of Procurement Services to amend and extend the Contract; and authorizing the Director of General Services Department to expend from previously appropriated funds.
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WHEREAS, after solicitation and evaluation of responses to provide fuel and other related services for the City’s fleet, Frazier Energy, LLC, was selected based on lowest price and experience; and
WHEREAS, City intends to award a term and supply contract to Frazier Energy, LLC; and
WHEREAS, the City’s fleet will purchase fuel (Gasoline, Alternative, Diesel, kerosene products) and other related services from current appropriations within the General Services Department - Capital Fund in an amount over $1,000,000.00; and
WHEREAS, pursuant to Section 3-41, Code of Ordinances, the City Council must authorize contracts in excess of $1,000,000.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to execute a term and supply contract (EV4024) that will exceed $1,000,000.00 with Frazier Energy, LLC dba Frazier Oil Company to provide fuel products and fuel related services for an initial three-year term. A copy of the Agreement is on file in the office of the Manager of Procurement Services.
Section 2. That the Manager of Procurement Services is authorized to amend and extend the contract for up to five (5) additional one (1) year terms without additional council authorization.
Section 3. That the General Services Director is authorized to expend funds appropriated to Account No. 7151-071920-623345 to purchase fuel and fuel-related services. That the expenditure of funds for the second through third year of the initial term and all renewal options are subject to the annual appropriation of funds.
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The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.
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William Choi
Interim Director of Finance
Approved as to form:
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James M. Brady
Assistant City Attorney