ORDINANCE NO. 210992
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Establishing Fund No. 3446, the Special Obligation Series 2022B Bond Fund in the records of the City of Kansas City; estimating revenues in the amount of $2,900,000.00 in Fund No. 3446, the Special Obligation Series 2022B Bond Fund and appropriating the same; designating requisitioning authorities; authorizing the Director of Finance to close project accounts upon completion; authorizing a contract with Piper-Wind Architects, Inc., in the amount of $2,393,100.00 for design and pre-construction work at the City Hall including restoration of the garage and south plaza, ADA compliance of the south entrance, and a pavilion at the south entrance for the City Hall Garage and South Plaza Improvement Construction Manager at Risk project.
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WHEREAS, the City Hall’s garage and waterproofing membrane underlying the south plaza are in need of repair; and
WHEREAS, modifications are needed at the south plaza to bring the City Hall into compliance with current ADA standards; and
WHEREAS, current building codes require two exits from the garage; and
WHEREAS, the current layout of the City Hall’s south entrance hinders efficient security screening, which can be resolved by addition of a pavilion at the south entrance; and
WHEREAS, a Construction Manager at Risk (“CM@Risk”) form of contract is desired for the project to reduce the time and increase the quality of the construction; and
WHEREAS, it is desired to procure the CM@Risk contractor for the pre-construction phase of the project at the earliest feasible time; and
WHEREAS, it is desired to reserve additional funding in the amount of $500,000.00 for the project in advance for CM@Risk Contract for pre-construction and subsequent carryover into the construction phase; and
WHEREAS, this ordinance represents the first phase of funding for the project and the remaining amount to be funded is estimated at $19.6 million for the construction phase and will require further Council action; and
WHEREAS, the design and pre-construction costs of the project will be funded with the issuance of special obligation bonds in Spring 2022 and the payment of scheduled debt service payments on the bonds will be made by annual appropriation of monies from general municipal revenues over a successive twenty (20) year period; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That Fund No. 3446 is hereby established as the Special Obligation Series 2022B Bond Fund in the records of the City of Kansas City, Missouri.
Section 2. That the revenues in the following account of Fund No. 3446, the Special Obligation Series 2022B Bond Fund, is hereby estimated in the following amounts:
AL-3446-120000-590000 Bond Proceeds $2,900,000.00
Section 3. That the sum of $2,900,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Special Obligation Series 2022B Bond Fund, to the following accounts:
AL-3446-079712-B-07P22025 City Hall Basement Garage $2,893,100.00
AL-3446-129620-G Cost of Issuance $6,900.00
TOTAL $2,900,000.00
Section 4. That the Director of General Services is designated as requisitioning authority for Account No. AL-3446-079712 and that the Director of Finance is designated as requisitioning authority for Account No. AL-3446-129620.
Section 5. That the City Council hereby declares its official intent to reimburse itself for certain expenditures made within sixty (60) days prior to or on and after the date of this Ordinance with respect to appropriations in Section 3 (the “Appropriation”) with the proceeds of bonds expected to be issued by the City. The maximum principal amount of bonds expected to be issued for the Appropriation is not to exceed $2,900,000.00. This constitutes a declaration of official intent under Treasury Regulation 1.150-2.
Section 6. That the Director of Finance is hereby authorized to close project accounts, encumbrances and retainage related to the accounts in Section 3, and return the unspent portion to the fund balance from which it came upon the earliest of: (i) Project’s completion; (ii) final maturity of financing, or (iii) five years after issuance.
Section 7. That the Director of General Services is hereby authorized to execute a $2,393,100.00 contract with Piper-Wind Architects, Inc. for Project No. 07P22025, the City Hall Garage and South Plaza Improvement Project, from the funds appropriated in Section 3. A copy of the contract is on file in the General Services Department.
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I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.
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Tammy L. Queen
Director of Finance
Approved as to form and legality:
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Katherine Chandler
Assistant City Attorney