RESOLUTION NO. 250553
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Sponsor: Mayor Quinton Lucas
RESOLUTION - Expressing the need for and desire to implement a software grant management system.
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WHEREAS, the City actively seeks and manages multiple federal, state, and private grants to support municipal operations and community programs; and
WHEREAS, the use of dedicated grant management software systems is recognized as a best practice by municipal governments and grant-making organizations to ensure efficient and compliant grant administration; and
WHEREAS, effective grant management is essential for maximizing funding opportunities, ensuring compliance with grant requirements, and maintaining proper documentation and reporting; and
WHEREAS, the current manual grant management processes are time-intensive and may not provide optimal tracking, reporting, and compliance capabilities; and
WHEREAS, the current political climate has created uncertainty regarding federal funding priorities and grant program stability, necessitating improved local capacity for strategic grant management and diversified funding approaches; and
WHEREAS, a comprehensive software grant management system would enhance the City's ability to:
• Identify and pursue relevant grant opportunities
• Streamline the grant application process
• Monitor grant compliance and reporting requirements
• Track grant expenditures and budgets
• Generate required reports for grantors
• Maintain comprehensive grant records and documentation; and
WHEREAS, the City has access to a National Cooperative Agreement with Omnia Carahsoft, which is the owner of the eCivis grant management platform; and
WHEREAS, staff has identified the eCivis platform as a comprehensive software solution that could significantly improve the City's grant management capabilities; and
WHEREAS, implementing such a system would improve operational efficiency, reduce administrative burden, and potentially increase the City's success in securing grant funding; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF KANSAS CITY:
Section 1. The City Council hereby acknowledges the need for and expresses its desire to implement a comprehensive software grant management system to enhance the City's grant-seeking and management capabilities.
Section 2. The City Council directs the City Manager to:
A. Evaluate the eCivis grant management platform available through the National Cooperative Agreement with Omnia Carahsoft.
B. Analyze costs, benefits, and implementation requirements for the eCivis platform.
C. Collaborate with the Grants Strategy Officer in the Mayor’s office on migration and implementation of the eCivis program.
Section 3. The City Council authorizes staff to utilize the National Cooperative Agreement with Omnia Carahsoft to purchase the eCivis grant management system without requiring a separate procurement process, subject to final Council approval of any contractual agreements and associated budget appropriations.
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