ORDINANCE NO. 260320
title
Sponsor: Director of General Services Department
Authorizing the Manager of Procurement Services to execute a two-year $655,000.00 Piggyback contract (EVP4497) with Remy Corporation to provide highly specialized project manager services to manage the City’s enterprise resource planning (“ERP’) Workday implementation project; authorizing the Manager of Procurement Services to amend and extend the contract; and designating requisitioning authority.
body
WHEREAS, a citywide replacement/upgrade of the City’s Enterprise Resource Plan (‘ERP”) Peoplesoft system was included in the Citywide Business Plan passed by City Council on Resolution No. 240857 on October 31, 2024; and
WHEREAS, the City Council approved Ordinance No. 250175 on March 20, 2025, which authorized the appropriation of funds in the FY26 budget for an ERP upgrade/replacement system; and
WHEREAS, Ordinance No. 251030 authorized the Manager of Procurement Services to execute a $25,405,195.00 ten-year contract (EV3002) with Iron Brick Associates, LLC to provide the Workday cloud-based SaaS ERP system; and
WHEREAS, an ERP Project Manager is critically important to manage the ERP replacement project as they provide the day-to-day leadership, coordination, and control needed to keep a complex, multi-year ERP replacement project on track and aligned to business objectives; and
WHEREAS, an ERP Project Manager is necessary to coordinate cross-functional teams, resolve conflicts between departments, manage scope and risk, and ensure critical activities such as data migration, integrations, testing, training, and change management are executed cohesively rather than in silos; and
WHEREAS, the Project Manager will serve as the central liaison between executive sponsors, departments, technical teams, and the external system integrator, ensuring schedules and budget are met; and
WHEREAS, without a strong ERP Project Manager, the City risks misalignment between business and technical workstreams, uncontrolled scope creep, delayed decision-making, and reduced user adoption; and
WHEREAS, after receiving recommendations for ERP project manager services from other entities that had used a project manager to implement the Workday ERP solution, the City solicited three proposals for a firm to provide ERP Project Manager Services; and
WHEREAS, after interviews and evaluation of the proposals, the City selected Remy Corporation to provide the services of a highly specialized ERP Project Manager on a Piggyback Contract; and
WHEREAS, pursuant to Section 3-41(a)(2) of the Code of Ordinances, the City Council must authorize contracts for services other than a sole source professional services in excess of $400,000.00; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to execute a $655,000.00 two-year Piggyback contract (EVP4497) with Remy Corporation to provide highly specialized project manager services to manage the City’s enterprise resource planning (ERP) Workday implementation project. A copy of the contract is on file with the Manager of Procurement Services.
Section 2. That the Manager of Procurement Services is authorized to amend and extend the $655,000.00 two-year contract (EVP4497) with Remy Corporation subject to available appropriations.
Section 4. That the Director of Finance is authorized to expend a maximum expenditure of $655,000.00 from previously appropriated funds in Account No. AL-3457-127053-B-12WRKDYINT to satisfy the cost of this contract.
Section 5. That the Director of Finance is hereby designated as requisitioning authority for Account No. AL-3457-127053-B-12WRKDYINT.
end
______________________________________________________
The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a purchase order which shall be signed by the City’s Director of General Services certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligated incurred in the purchase order.
_________________________
William Choi
Interim Director of Finance
Approved as to form:
_________________________
James M. Brady
Assistant City Attorney