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[COMMITTEE SUBSTITUTE FOR] RESOLUTION NO. 260746
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Sponsor: Mayor Pro Tem Ryana Parks-Shaw
COMMITTEE SUBSTITUTE
RESOLUTION - Directing the City Auditor to review the status of Council’s directives to the City Manager from August 1, 2023 to the present; evaluate the City Manager’s directive process; recommend improvements; and report back in thirty (30) days. FINANCE COMMITTEE recommends Immediate Adoption as a Committee Substitute, Debate.”
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WHEREAS, the City Council periodically adopts legislation directing the City Manager to undertake specific actions, provide information, develop policies, or complete other work on behalf of the City; and
WHEREAS, timely completion of Council directives is important to ensuring that legislative priorities and policy decisions of the Council are carried out effectively; and
WHEREAS, the Council desires greater visibility into the status of its directives, including whether directives are being completed within anticipated timeframes and whether Council is receiving appropriate updates regarding work that remains outstanding; and
WHEREAS, reviewing completed and past-due directives can help identify recurring administrative, operational, staffing, financial, legal, or other barriers that may affect timely completion; and
WHEREAS, the Council desires an independent evaluation of the existing process for receiving, assigning, tracking, updating, and completing Council directives and recommendations for improving accountability, timeliness, and effectiveness; NOW, THEREFORE,
BE IT RESOLVED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the City Auditor is hereby directed to review Council directives to the City Manager from August 1, 2023 to the present, including:
a. The timeliness of completed directives and the length of time between Council direction and completion;
b. Past-due or outstanding directives and any barriers contributing to delays or preventing completion;
c. The status of current directives and the adequacy and frequency of updates provided to the Council;
d. The City’s established process for receiving, assigning, tracking, updating, and completing Council directives, including whether responsibilities and expected completion dates are clearly established; and
e. The overall timeliness and effectiveness of the Council directive process and any recommendations for improving accountability, tracking, communication, and completion of directives.
Section 2. That the City Auditor shall provide an initial report to the City Council within thirty (30) days with preliminary findings and the status of the review, followed by a final report with recommendations upon completion of the review.
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