ORDINANCE NO. 260321
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Sponsor: Director of General Services Department
Authorizing the Manager of Procurement Services to execute a $16,472,592.00 nineteen-month contract (EVP4021) from previously appropriated funds with Accenture LLC to provide highly technical system integration services for the Workday SaaS enterprise resource planning (ERP) system; authorizing the Manager of Procurement Services to amend and extend the contract; and designating requisitioning authority.
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WHEREAS, a citywide replacement/upgrade of our Enterprise Resource Planning (ERP) system was included in the Citywide Business Plan passed by City Council on Resolution No. 240857 on October 31, 2024; and
WHEREAS, City Council approved Ordinance No. 250175 on March 20, 2025, which authorized the appropriation of funds in the FY26 budget for an ERP upgrade/replacement system; and
WHEREAS, Ordinance No. 251030 authorized the Manager of Procurement Services to execute a $25,405,195.00 ten-year contract (EV3002) with Iron Brick Associates, LLC to provide the Workday cloud-based SaaS ERP system; and
WHEREAS, having a dedicated system integrator is essential for an ERP system deployment because the integrator serves as the single point of accountability that translates business strategy into a technically sound, secure, and operationally viable solution across the entire organization; and
WHEREAS, the new Workday ERP system impacts finance, human resources, procurement, payroll, security, data governance, integrations, and change management all at once, and a system integrator brings proven methodology, cross-functional expertise, and disciplined governance to orchestrate these moving parts in a coordinated way; and
WHEREAS, as reflected in the City's ERP system integrator scope, the integrator is responsible for critical activities such as solution design, data migration, integration architecture, security role design, testing, and risk ...
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