ORDINANCE NO. 251030
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Sponsor: Director of Finance Department
Authorizing the Manager of Procurement Services to execute $25,405,195.00 ten-year contract (EV3002) with Iron Brick Associates, LLC to provide the Workday SaaS enterprise resource planning (ERP) system; authorizing the Manager of Procurement Services to amend the contract and execute up to two five-year optional contract renewal terms subject to appropriation of funds; and designating requisitioning authority.
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WHEREAS, most organizations are migrating to cloud-based enterprise resource planning (ERP) platforms, the City's current ERP system is operating on outdated software which can result in performance issues and decreased efficiency. An ERP system upgrade will provide additional benefits such as enhanced data security, automation and customer experiences, both internally and externally. An ERP system upgrade to a cloud-based platform would also offer cost savings, as vendor support often declines as software ages, and it can become expensive to maintain over time; and
WHEREAS, a citywide replacement/upgrade of our ERP system was included in the Citywide Business Plan passed by City Council on Resolution No. 240857 on October 31,2024; and
WHEREAS, City Council approved Ordinance No. 250175 on March 20, 2025, which authorized the appropriation of funds in the FY26 budget for an ERP upgrade/replacement system; and
WHEREAS, the City issued an RFP on January 23, 2023, and the evaluation committee recommends the contract be awarded to Iron Brick Associates, LLC; and
WHEREAS, Iron Brick Associates, LLC is the acquisition consultant who will provide the Workday Software-as-a-Service (SaaS) that the City selected after evaluating available solutions; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to execute a $25,405,195.00 ten-year contract (EV3002) with Iron Brick A...
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