RESOLUTION NO. 250553
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Sponsor: Mayor Quinton Lucas
RESOLUTION - Expressing the need for and desire to implement a software grant management system.
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WHEREAS, the City actively seeks and manages multiple federal, state, and private grants to support municipal operations and community programs; and
WHEREAS, the use of dedicated grant management software systems is recognized as a best practice by municipal governments and grant-making organizations to ensure efficient and compliant grant administration; and
WHEREAS, effective grant management is essential for maximizing funding opportunities, ensuring compliance with grant requirements, and maintaining proper documentation and reporting; and
WHEREAS, the current manual grant management processes are time-intensive and may not provide optimal tracking, reporting, and compliance capabilities; and
WHEREAS, the current political climate has created uncertainty regarding federal funding priorities and grant program stability, necessitating improved local capacity for strategic grant management and diversified funding approaches; and
WHEREAS, a comprehensive software grant management system would enhance the City's ability to:
* Identify and pursue relevant grant opportunities
* Streamline the grant application process
* Monitor grant compliance and reporting requirements
* Track grant expenditures and budgets
* Generate required reports for grantors
* Maintain comprehensive grant records and documentation; and
WHEREAS, the City has access to a National Cooperative Agreement with Omnia Carahsoft, which is the owner of the eCivis grant management platform; and
WHEREAS, staff has identified the eCivis platform as a comprehensive software solution that could significantly improve the City's grant management capabilities; and
WHEREAS, implementing such a system would improve operational efficiency, reduce administrative burden, and potentially...
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