COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 220266
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Authorizing the Manager of Procurement Services to execute a purchase agreement with Motorola Solutions, Inc. utilizing the Kansas City Regional Procurement Cooperative (KCRPC) in the amount not to exceed $10,700,000.00 for the purchase of Portable and Mobile Radios and Associated Systems to be used in the Fire Department and declaring an emergency.
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WHEREAS, the City approved the acceptance of $2,100,000.00 Grant for the purchase of 420 Portable and Mobile Radios from the U.S. Department of Homeland Security AFG Program with $1,909,090.91 Federal funds and $190,909.09 match; and,
WHEREAS, in Fiscal Year 2021-22, Kansas City Fire Department will purchase 750 Portable and Mobile Radios and Associated System from current appropriations with the Fire Sales Tax - Capital Fund in the amount of $5,400,324.34; and
WHEREAS, in Fiscal Year 2022-23, the Fire Department will purchase 181 Portable and Mobile Radios and Associated System from appropriations with the Fire Sales Tax - Capital Funds in the amount of $3,327,926.53; and
WHEARAS, this emergency ordinance is necessary because the City needs to place the Purchase Order before April 1, 2022 to prevent Motorola Solutions, Inc. from releasing the 750 Portable Radios currently being held for the Kansas City Fire Department back out into the open market; NOW, THEREFORE,
BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:
Section 1. That the Manager of Procurement Services is authorized to issue a purchase agreement with Motorola Solutions, Inc. in the amount not to exceed $10,700,000.00 for the purchase of Portable and Mobile Radios and Associated Systems. A copy of the contract is on file with the Procurement Services Division. This purchase is equipment only, no services.
Section 2. That the Fire Chief is authorized to expend up to $10,700,000.00 from funds appropriated to Account No. 22-2301-231410-634280 and 22-2580-235006-E-G232022FG15257 for the contract amount.
Section 3. That this ordinance, declaring an emergency, is recognized as an ordinance with an effective date as provided by Section 503(a)(2) of the City Charter and shall take effect in accordance with Section 503 of the City Charter.
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The City has no financial obligation under this Ordinance and Agreement until the Manager of Procurement Services issues a Purchase Order which will be signed by the City’s Director of Finance certifying there is a balance, otherwise encumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise encumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.
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Tammy Queen
Director of Finance
Approved as to form and legality:
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James M. Brady
Assistant City Attorney