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File #: 230887    Version: Name:
Type: Resolution Status: Final Reading, Debate
File created: 10/5/2023 In control: Council
On agenda: 11/30/2023 Final action:
Title: Sponsor: Councilmember Melissa Robinson RESOLUTION - Directing the City Manager to submit proposed resolution(s) to the City Council whenever the City anticipates acceptance of grants which require matching funds in excess of one million dollars to be provided out of capital improvement sales tax funds or from general obligation bond funds; and defining specific instances wherein the City Manager may accept applicable grants without Council approval.
Sponsors: Melissa Robinson
Attachments: 1. Docket Memo Res. 230887.pdf, 2. 230887 cs to org ord-com, 3. Authenticated Resolution 230887 CS
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[COMMITTEE SUBSTITUTE FOR] RESOLUTION NO. 230887

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Sponsor: Councilmember Melissa Robinson

RESOLUTION - Directing the City Manager to submit proposed resolution(s) to the City Council whenever the City anticipates acceptance of grants which require matching funds in excess of one million dollars to be provided out of capital improvement sales tax funds or from general obligation bond funds; and defining specific instances wherein the City Manager may accept applicable grants without Council approval.

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WHEREAS, the City Council establishes budgetary policies and priorities through the development of a Citywide Business Plan, adopted annually by the City Council by November 1st each year; and

WHEREAS, the Citywide Business Plan includes a five-year capital improvement plan identifying city-wide project funds from capital improvement sales taxes or from general obligation bonds, which have been scored and vetted through the City's capital improvement program; and

WHEREAS, the five-year plan is developed utilizing the Capital Asset Rating System adopted by the City Council through Committee Substitute for Ordinance No. 220484; and

WHEREAS, unanticipated situations arise during the course of a fiscal year, such as changes in federal and state programs, whereby the City has opportunities to receive grants that require matching funds from capital improvement sales taxes and general obligation bond projects; and

WHEREAS, encumbering substantial matching funds outside of the five-year capital improvement plan development process causes structural imbalances in the City's capital improvement funds and general obligation bond programs, which may further cause active capital projects to be delayed or cancelled; and

WHEREAS, the City desires to retain some flexibility to quickly accept or apply to grants that may expire or otherwise become unavailable before the City Council has an opportunity...

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