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File #: 230969    Version: 1 Name:
Type: Resolution Status: Passed
File created: 11/9/2023 In control: Council
On agenda: 11/30/2023 Final action: 11/30/2023
Title: Sponsor: Mayor Quinton Lucas and Councilperson Melissa Patterson Hazley RESOLUTION - Directing the City Manager to launch a Contract Assistance Team pilot program to facilitate increased efficiency and cross-departmental coordination in the execution of funding agreements authorized by the Council.
Sponsors: Quinton Lucas, Melissa Patterson Hazley
Attachments: 1. No Docket Memo 230969, 2. 230969-230970-230971 MQL and MPH Contracting Presentation 11.29.pdf, 3. Authenticated Reolution 230969
RESOLUTION NO. 230969

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Sponsor: Mayor Quinton Lucas and Councilperson Melissa Patterson Hazley

RESOLUTION - Directing the City Manager to launch a Contract Assistance Team pilot program to facilitate increased efficiency and cross-departmental coordination in the execution of funding agreements authorized by the Council.

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WHEREAS, the City administers a variety of grant and loan programs that are awarded via solicitation processes; and

WHEREAS, proposals received through those solicitation processes undergo rigorous evaluation by City staff, oversight boards, and the City Council before projects are selected to receive funding; and

WHEREAS, there are many City departments involved in executing funding agreements after funds are authorized by Council, including but not limited to the Civil Rights and Equal Opportunities (CREO), Law, Procurement, and Finance Departments, in addition to the department running the solicitation process; and

WHEREAS, the number of projects receiving funds via solicitation has increased in recent years, as increased funds have been made available through programs like CCED, the Housing Trust Fund, Rebuild KC, and Violence Prevention; and

WHEREAS, there has been substantial variation in the length of the process to execute contracts and distribute funds after they are authorized by Council; and

WHEREAS, delays in the disbursement of these funds can halt important projects and disrupt their ability to secure other financing needed to complete the work; and

WHEREAS, different software solutions and systems for managing contracting processes have been built over time as new programs were created; and

WHEREAS, a new project management model could more proactively identify potential delays and facilitate increased cross-departmental coordination and transparency in addressing issues that may emerge through the contracting process; NOW, THEREFORE,

BE IT RESOLVED B...

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